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Privacy Policy

Last updated: March 2026

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1. Introduction

Welcome to Responsibly (“we”, “us”, “our”).

We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use and protect your personal data when you use our website or interact with us.

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This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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2. Who We Are

Responsibly is a business providing workplace social subscription services, including the delivery of alcohol-free drinks and related products.

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If you have any questions about this policy, you can contact us at: hello@beresponsibly.com.

 

3. What Data We Collect

We may collect and process the following information:

 

Information you provide to us:

  • Name

  • Email address

  • Company name

  • Job title (optional)

  • Delivery address

  • Any information you provide via forms or messages

 

Payment information:

  • If you make a payment, your payment details are processed securely by third-party providers (e.g. Stripe). We do not store full payment card details.

 

Automatically collected data:

  • IP address

  • Browser type

  • Device information

  • Website usage data (via cookies)

 

4. How We Use Your Data

We use your data to:

  • Process and fulfil orders

  • Communicate with you about your order or enquiry

  • Provide customer support

  • Manage subscriptions

  • Improve our website and services

  • Send relevant updates (where permitted)

 

5. Legal Basis for Processing

We process your data under the following legal bases:

  • Contract – to fulfil orders and provide services

  • Legitimate interests – to operate and improve our business

  • Consent – where you opt in to marketing communications

 

6. Sharing Your Data

We only share your data where necessary, including with:

  • Payment providers (e.g. Stripe)

  • CRM and marketing platforms (e.g. HubSpot)

  • Website hosting (e.g. Wix)

  • Delivery and logistics partners

We do not sell your personal data.

 

7. Data Storage and Security

We take appropriate measures to protect your data, including:

  • secure platforms and systems

  • restricted access to personal data

  • use of reputable third-party providers

 

8. Data Retention

We retain your personal data only as long as necessary to:

  • fulfil our services

  • comply with legal obligations

  • resolve disputes

 

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Object to processing

  • Request restriction of processing

  • Data portability

To exercise your rights, contact us at hello@beresponsibly.com.

 

10. Cookies

Our website uses cookies to:

  • improve functionality

  • analyse usage

  • enhance user experience

You can manage cookie preferences through your browser settings.

 

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

 

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page.

 

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact hello@beresponsibly.com.

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